Clerk III, Research Support Services Clerical Administrator Resume Meadow Barrett Clerk III, Research Support Services Clerical Administrator (508) 555-7314 meadow.barrett@example.com linkedin.com/example/meadowbarrett Worcester, MA 01608 STRENGTHS Award file coordination Built complete electronic files from scattered notices, budgets, and approvals. Colleagues relied on clear status notes when deadlines tightened. Inbox judgment Sorted time sensitive messages with care, answered routine questions, and routed exceptions. A calm response often prevented avoidable delays. Budget accuracy Compared award summaries with source documents before review. Small discrepancies received attention early, protecting later account setup work. Follow up discipline Tracked missing signatures and assurances through completion. Faculty and staff appreciated concise reminders that kept requests moving. Independent service Applied office procedures without constant direction and shared useful context when escalating issues. Teams gained confidence in each handoff. SKILLS Research administration Post award support Sponsored research Award data entry Budget verification Electronic award files Email monitoring Records retention Document retrieval Sponsor communication Principal Investigator support Signature coordination Microsoft Office Clerical administration Deadline management LANGUAGES English Native 40 Spanish Intermediate 20 MY CAREER 3.8 Years Research Administration Coordinator at Baystate Research Services Institute (1.8 Years) Sponsored Programs Assistant at Central Massachusetts College (1.3 Years) Administrative Clerk at Elmwood Academic Services (9 Months) SUMMARY Research administration and clerical support professional with four years of office experience in higher education settings. Coordinates sponsored award documentation, electronic files, data entry, budget verification, signature routing, central inbox activity, records retention, and financial handoffs. Works with faculty, Principal Investigators , academic departments, research administrators, accounting staff, and external sponsors to secure complete materials and keep time sensitive awards moving. Applies established procedures and precedents with sound independent judgment, careful documentation, and clear written communication . Microsoft Office, email, shared records systems, and award management platforms support accurate daily work. Experience managing competing requests, tracking missing approvals, preserving official records, and resolving routine inquiries provides a strong foundation for dependable remote administrative service and responsive research support. EXPERIENCE Research Administration Coordinator Baystate Research Services Institute January 2025 - Present Worcester, MA Coordinate sponsored award setup and post award clerical operations, supporting electronic files, budget records, inbox communications, approvals, signatures, sponsor correspondence, and financial account establishment. Work independently across faculty, Principal Investigators, departments, research staff, sponsors, and financial administration contacts while maintaining accurate status records under firm deadlines. Assembled electronic award files with notices, budgets, approvals, assurances , and supporting documents for administrator review. Tracked missing award materials through status notes and follow up tasks, keeping time sensitive files moving. Entered award data into research administration systems and reconciled budget summaries with executed award amounts. Monitored shared inbox communications, answered routine questions, filed messages, and routed specialized matters appropriately. Coordinated faculty , Principal Investigator, sponsor, and department signatures through first execution and final distribution. Delivered executed award documents and supporting records to sponsors and financial contacts for account establishment . Sponsored Programs Assistant Central Massachusetts College August 2023 - December 2024 Worcester, MA Supported post award administration for sponsored projects through document review, award data entry, correspondence management, signature packet preparation, records retention, and status tracking. Balanced concurrent faculty, sponsor, accounting, and compliance requests while applying checklists and established procedures to protect processing accuracy. Maintained sponsored project files, approval records, correspondence, and trackers for consistent post award administration. Reviewed award documents against checklists, identified missing materials, and requested corrections before internal processing. Entered award and amendment information, compared financial fields, and escalated discrepancies before account updates. Managed a central email queue, prioritizing deadline sensitive sponsor messages and routing specialized questions. Prepared first execution signature packets, transmitted sponsor documents, and filed completed agreements for retrieval. Coordinated several concurrent requests with faculty and department staff under short turnaround expectations. Administrative Clerk Elmwood Academic Services October 2022 - July 2023 Springfield, MA Provided clerical support for an academic services office, managing email, electronic files, document preparation, data entry, faculty requests, shared folders, and records retention. Applied office procedures independently, maintained accurate administrative records, and reprioritized daily work as deadline sensitive requests arrived. Prepared correspondence, tracking sheets, and administrative records in Microsoft Office using source document checks. Organized shared folders and archived completed records under established naming and retention practices for reliable retrieval. Resolved routine inquiries independently and referred exceptions with concise background information for timely decisions. Balanced document processing, inbox requests, and record updates as time sensitive priorities changed. Interpreted written and verbal instructions accurately while supporting cooperative relationships across administrative teams. PROJECTS Sponsored Award File Standardization 2025 Created a consistent electronic file sequence for award notices, budgets, approvals, assurances, signatures, and final records. Clear status notes made missing materials easier to identify and follow up. Central Inbox Response Workflow 2024 Organized routine inbox handling through message sorting, response guidance, routing notes, and records filing. This approach supported prompt replies while preserving correspondence for later retrieval. LEADERSHIP & AWARDS Recognized by research administration colleagues for dependable award file preparation and accurate deadline tracking. Selected for consistent support during high volume sponsor correspondence and concurrent document processing periods. Trusted by faculty and department staff for clear follow up on missing approvals and signature materials. EDUCATION Associate of Science in Business Administration Quinsigamond Community College GPA: 3.5 2022 Worcester, MA Coursework: Business communication, office administration, accounting principles, records management CERTIFICATIONS Microsoft Office Specialist 2024 Research Administration Certificate 2025 TECHNICAL SKILLS Microsoft Office: Word, Excel, Outlook Award Administration: Award setup, award acceptance, amendment tracking Research Systems: Award management systems, shared records systems, status trackers Financial Records: Budget summaries, awarded amounts, account establishment Electronic Records: Electronic award files, document retrieval, records retention Email Operations: Central inboxes, email filing, message routing Document Processing: Signature packets, first execution documents, executed agreements Communication Tools: Microsoft Outlook, email correspondence, procedural fact sheets Office Administration: Data entry, document preparation, file organization Research Stakeholders: Faculty, Principal Investigators, academic departments Sponsor Coordination: Sponsor review, sponsor signatures, sponsor correspondence SKILLS Research administration Post award support Sponsored research Award data entry Budget verification Electronic award files Email monitoring Records retention Document retrieval Sponsor communication Principal Investigator support Signature coordination Microsoft Office Clerical administration Deadline management PROFESSIONAL AFFILIATIONS Member, National Council of University Research Administrators, professional development participant. Member, Association of Collegiate Administrative Professionals, administrative records and communication community. LANGUAGES English (Native) Spanish (Intermediate) ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. REFERENCES AVAILABLE ON REQUEST
  • File
  • Preview
  • Show Styles
  • PDF Download
  • US English
File
Styles Download Buy Log In
Bootstrap
> JP 1 1
PDF Footer and Margins Setup
The margins are applied to the document, and the footer shows up in the preview and the PDF

Footer Font Settings

Are you applying for a specific job
so we can tailor your resume to it? Are you applying for a specific job
so we can tailor your cover letter to it?
Type your details as text to generate a personalized resume Type your details as text to generate a personalized cover letter
Website link found! Ready to create resume from:
Skip this Step
Drag the into the box to verify you're human.
Drop here

My Resumes

Displaying {number_of_files} files (out of {total_of_all_files} total)
Name File Type Last Modified: Description:

Rename File

Filename already exists!

Delete Files

Warning: This action is irreversible. Once you click submit, the files will be permanently deleted.

Heading text
Upload From Computer Upload
Select From Existing
LinkedIn
Drag & Drop files anywhere in this tab, or

Uploaded Files

Delete Name Last Updated Use This File
Select this to use the file for generating your resume and cover letter. Only one source—uploaded file, selected file, or LinkedIn text—can be used.

My Files

Resumes or cover letters you create will appear here. No files available yet.
Delete Name Last Updated Use This File
Select this to use the file for generating your resume and cover letter. Only one source—uploaded file, selected file, or LinkedIn text—can be used.

Add LinkedIn Profile PDF

You can download your LinkedIn profile as a PDF by opening linkedin.com in a web browser, clicking your profile photo, selecting the “More” or “Resources” button, and choosing “Save to PDF.” You can then attach the PDF using the Upload From Computer tab.

Paste Your LinkedIn Profile Text

If you have copied the LinkedIn profile text, paste it below. See how to copy your profile from LinkedIn

Select this to use the LinkedIn profile text for generating your resume and cover letter. Only one source—uploaded file, selected file, or LinkedIn text—can be used.

Try these controls

<
>