Museum Registrar, Exhibition Registration Resume

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Museum Registrar, Exhibition Registration Resume Zara Wilcox Museum Registrar, Exhibition Registration (253) 555-4187 zara.wilcox@example.com linkedin.com/example/zarawilcox Tacoma, WA 98402 STRENGTHS Loan Documentation Built complete loan files with agreements, receipts, insurance records, correspondence, and release forms. Lenders received clear answers. Object Care Condition reports, housing reviews, and conservation coordination guided safer decisions. Colleagues sought help with difficult objects. Exhibition Coordination Kept seven to nine annual exhibitions moving through schedules and handoffs. Teams valued dependable deadline follow through. Records Accuracy Reconciled database and paper records before installation and return. Small corrections prevented larger tracking problems later. Team Training Trained interns through cataloging and handling tasks. Practical review gave new staff confidence and steadier records. SKILLS Museum registration Exhibition management Loan processing Cataloging Object documentation Condition reporting Database management FileMaker Pro Adobe Acrobat Collections care Environmental monitoring Pest management Security procedures Risk management Intern training LANGUAGES English Native 40 Spanish Intermediate 20 MY CAREER 7.1 Years Museum Registrar at Northwest Heritage Museum (2.2 Years) Associate Registrar at Cascade Museum of Art and Culture (2.4 Years) Registration Assistant at Puget Sound History Center (2.2 Years) Collections and Registration Technician at Washington Cultural Collections Project (3 Months) SUMMARY Museum Registrar with seven years of progressive experience supporting rotating exhibitions, collection loans, object documentation , condition reporting , and fine art logistics. Coordinates exhibition schedules, lender records, insurance documentation, packing, shipping, storage, environmental monitoring, gallery inspections, and return processes across multidisciplinary museum teams. Applies practical knowledge of object care, classification, security, pest management, risk management, conservation coordination, and computerized registration systems. Uses FileMaker Pro , Adobe Acrobat, database management tools, and manual records to maintain accurate documentation and clear audit trails. Trusted by lenders, conservators, preparators, designers, vendors, and public facing colleagues to resolve handling issues, protect valuable objects, and meet production deadlines. Provides intern training and supports safe, organized exhibition operations from initial loan documentation through deinstallation and return. EXPERIENCE Museum Registrar Northwest Heritage Museum July 2024 - Present Tacoma, WA Owns registration planning for a rotating exhibition portfolio, coordinating loans, object care, shipping, storage, records, and intern training while keeping deadlines and stewardship standards aligned. Scheduled seven to nine exhibitions annually, aligning lender, installation, and deinstallation milestones. Administered FileMaker Pro loans, creating agreements, receipts, insurance records , and complete audit trails. Coordinated receiving and condition reporting , routing conservation reviews before display or temporary storage. Planned fine art packing, crating, courier movement, and secure shipment receipt with specialized handlers. Monitored storage and gallery conditions, escalating pest, seismic, cleanliness, and loss prevention risks. Trained registration interns on cataloging, object handling, PDF documentation, and records filing. Associate Registrar Cascade Museum of Art and Culture January 2022 - June 2024 Olympia, WA Coordinated concurrent art and cultural history exhibitions, maintaining loan, collection, movement, condition, and lender documentation across curatorial, conservation, preparation, and design teams. Translated curatorial selections into loan, insurance, condition, and movement documentation for exhibitions. Reconciled computerized and manual records before installation and after object returns. Prepared condition reports with conservators and photographers, documenting object state and packaging details. Scheduled temporary storage , approved housing materials, environmental checks, and secure internal movement. Verified identities, containerization , handling sequences, and shipment releases during packing and deinstallation. Produced Adobe Acrobat document packages that clarified approvals for lenders and internal teams. Registration Assistant Puget Sound History Center October 2019 - December 2021 Seattle, WA Supported temporary exhibitions and collection rotations through accurate records, object handling, environmental checks, shipment files, and coordination with curatorial, preparation, design, and visitor facing staff. Prepared object records, loan files, checklists, labels, and location updates under registrar review. Validated FileMaker Pro data, resolving duplicate or incomplete records against approved source documents. Recorded gallery inspections and environmental readings, routing object care concerns to conservation contacts. Prepared archival housing materials and object tags for secure temporary storage. Checked packing lists, receipt details, condition materials, and shipment files for incoming objects. Coordinated schedules with curatorial, preparation, design, and visitor facing staff. Collections and Registration Technician Washington Cultural Collections Project June 2019 - September 2019 Seattle, WA Completed a supervised collections documentation project involving object identification, location verification, database fields, archival rehousing, condition checks, and record review for registration staff. Standardized object identification, location verification, photography references, and database fields. Rehoused historical objects with approved archival materials, improving retrieval and handling consistency. Reviewed accession and loan files against computerized records, flagging gaps for registrar follow up. Supported condition checks and safe cart based movement during storage reorganization. Created Adobe Acrobat reference packets from approved records for collection inventory use. Presented unresolved record issues and follow up priorities to registration and collections staff. PROJECTS Regional Exhibition Loan Inventory 2023 Reconciled exhibition loan records across participating museums, linking object lists, condition documentation, shipment details, and return records into clear registration files. Collections Storage Rehousing Review 2020 Reviewed small historical object storage, applied approved archival materials, verified locations, and documented handling needs for more consistent retrieval. LEADERSHIP & AWARDS Recognized by museum leadership for dependable coordination of complex exhibition loan schedules and deadline sensitive registration work. Selected to train registration interns on cataloging, object handling, PDF documentation, and records filing practices. Entrusted with valuable artwork transit, shipment security, condition documentation, and lender communication across active exhibitions. EDUCATION Master of Arts in Museum Studies University of Washington GPA: 4.0 2019 Seattle, WA Coursework: Museum registration, collections care, exhibition management, conservation documentation Bachelor of Arts in Art History Western Washington University GPA: 4.0 2017 Bellingham, WA Coursework: Art history, museum studies, object classification, collection documentation CERTIFICATIONS FileMaker Pro Registration Systems Training 2024 Museum Object Care and Handling Training 2023 TECHNICAL SKILLS Registration Systems: FileMaker Pro, computerized registration systems, manual records Document Management: Adobe Acrobat, PDF packages, document filing Loan Administration: Loan agreements, receipt forms, release forms Collections Records: Object lists, catalog records, location records Object Care: Condition reporting, conservation review, object classification Fine Art Logistics: Packing, crating, shipping Transport Security: Containerization, courier movement, shipment security Storage Management: Temporary housing, archival materials, storage tagging Environmental Care: Environmental monitoring, pest management, cleanliness Risk Controls: Security procedures, seismic protection, loss prevention Exhibition Operations: Installation, deinstallation, gallery inspections Stakeholder Coordination: Lender correspondence, vendor coordination, intern supervision SKILLS Museum registration Exhibition management Loan processing Cataloging Object documentation Condition reporting Database management FileMaker Pro Adobe Acrobat Collections care Environmental monitoring Pest management Security procedures Risk management Intern training PROFESSIONAL AFFILIATIONS Museum registration colleagues, conservation teams, exhibition designers, preparators, and curatorial staff. Lenders, museums, art handlers, vendors, photographers, facilities teams, volunteers, and public facing colleagues. LANGUAGES English (Native) Spanish (Intermediate) ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. REFERENCES AVAILABLE ON REQUEST

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