Procurement Assistant Resume Samara Russo Procurement Assistant (210) 555-6831 samara.russo@example.com linkedin.com/example/samararusso San Antonio, TX 78230 STRENGTHS Transaction accuracy Caught account and invoice mismatches during review, then traced source records until approval files were complete. Supplier coordination Collected forms, quotes, and ordering details from vendors; a clear packet often shortened follow up. Excel analysis Used pivot tables and VLOOKUP to expose spending patterns and missing data, becoming a go to review resource. Deadline control Tracked concurrent requests from intake through completion. Colleagues relied on steady updates when priorities shifted. Customer service Handled urgent questions with calm, direct communication, helping department leaders move requests forward without confusion. SKILLS Procurement Requisitions Purchase orders Vendor invoices Supplier quotes Vendor onboarding ERP systems Microsoft Excel Pivot tables VLOOKUP Account reconciliation Capital assets Inventory control Spending analysis Customer service LANGUAGES English Native 40 Spanish Intermediate 20 MY CAREER 3.8 Years Procurement Assistant at Lone Star Administrative Partners (2.3 Years) Administrative Fiscal Specialist at Alamo Fiscal Services (1.3 Years) Procurement and Office Coordinator at Riverwalk Office Solutions (2 Months) SUMMARY Procurement Assistant with four years of experience supporting purchasing, accounts payable, inventory control, vendor documentation , and administrative fiscal operations in deadline driven offices. Creates requisitions, routes purchase orders , collects supplier quotes , processes invoices, records entries, reconciles accounts, and supports payment approval. Uses ERP financial systems and advanced Microsoft Excel, including pivot tables and VLOOKUP, for transaction review, spending analysis, inventory monitoring, and discrepancy resolution. Maintains capital and non capital asset records, supports inspections, and documents surplus inventory with clear audit trails. Partners with department leaders, vendors, centralized purchasing teams, and internal customers through changing priorities. Practical judgment, customer service, communication, and careful project tracking support accurate work through April 2027. EXPERIENCE Procurement Assistant Lone Star Administrative Partners June 2024 - Present San Antonio, TX Supports purchasing, fiscal processing, supplier onboarding, asset control, and department service requests for multiple internal groups. Owns transaction flow from request intake through purchase order release, invoice review, reconciliation, and documentation closeout. Uses ERP financial systems and Excel analysis to keep deadline sensitive work accurate and visible. Converted approved department requests into ERP requisitions , accelerating purchase order release for time sensitive supplies. Matched vendor invoices with purchase orders and service records, resolving exceptions before payment approval. Compared supplier quotes in Excel, giving department leaders clear pricing and availability for purchase decisions. Validated supplier documentation for Supplier ID creation, sending complete packages to centralized purchasing staff. Updated capital and non capital asset records, supporting inspections and surplus inventory disposition with audit trails. Built pivot tables and VLOOKUP analyses, revealing spending patterns and guiding daily procurement priorities. Administrative Fiscal Specialist Alamo Fiscal Services January 2023 - May 2024 San Antonio, TX Managed clerical and fiscal processing within a high volume service operation, maintaining ERP records, account documentation, inventory files, and customer requests. Balanced invoice review, account reconciliation , supply ordering, and vendor communication while meeting strict transaction deadlines. Provided dependable support during shifting workloads and physical inventory reviews. Entered daily account activity in an ERP system, preserving complete records for high volume fiscal transactions. Reconciled invoice and payment records, tracing mismatches across source documents before escalating unresolved exceptions. Verified approvals for supply and service requests , preventing incomplete transactions from moving forward. Monitored stock levels and asset records , preparing files for physical inventory reviews and equipment transfers. Applied pivot tables and VLOOKUP to summarize spending, identify incomplete data, and support account review. Answered vendor and customer documentation questions, keeping urgent requests moving beside routine workloads. Procurement and Office Coordinator Riverwalk Office Solutions October 2022 - December 2022 San Antonio, TX Coordinated office purchasing, supplier records, fiscal data, inventory files, and service documentation under supervisor guidance. Tracked requests from intake through completion, checked account coding, and maintained clear records for purchasing review. Built practical experience with ERP workflows, vendor communication , and deadline focused administrative service. Organized supplier quotes , order requests, invoice files, and service records for supervisor purchasing review. Entered ERP purchasing data, checking account codes and source documents before approval routing. Reconciled supply and equipment spreadsheets with lookup functions, flagging missing asset information for correction. Collected vendor forms, pricing, and order details, creating complete documentation packets for purchasing staff. Tracked requests from intake through completion, escalating missing approvals before scheduled purchases were affected. Responded to internal requestors, providing clear service during changing office purchasing priorities. PROJECTS Fiscal Inventory Review 2024 Improved visibility across asset and supply records by combining ERP transaction review with Excel lookup analysis. Accurate records support responsible public spending, practical service, and dependable stewardship of shared resources. Supplier Documentation Workflow 2023 Created a clearer path for collecting vendor forms, pricing, and ordering details. Complete documentation helps purchasing partners act with confidence and keeps department requests moving through approval. LEADERSHIP & AWARDS Recognized by supervisors for dependable invoice reconciliation and clear fiscal documentation during high volume periods. Selected as a trusted resource for Excel lookup reviews, inventory records, and supplier documentation questions. Received positive internal feedback for responsive customer service during urgent purchasing requests and shifting deadlines. EDUCATION Associate of Applied Science in Business Administration San Antonio College GPA: 3.5 2022 San Antonio, TX Coursework: Procurement, accounting, business communications, spreadsheet analysis CERTIFICATIONS Microsoft Excel Advanced Functions Training 2024 Public Purchasing Procedures Training 2024 TECHNICAL SKILLS ERP Financial Systems: STARS, requisition processing, purchase order routing Microsoft Excel: Pivot tables, VLOOKUP, lookup functions Accounts Payable: Invoice processing, payment records, fiscal entries Account Reconciliation: Account maintenance, discrepancy review, source records Procurement Operations: Supplier quotes, supply orders, service requests Vendor Administration: Supplier documentation, Supplier ID creation, vendor records Asset Management: Capital assets, non capital assets, asset inspections Inventory Control: Inventory levels, physical reviews, surplus inventory Financial Analysis: Ordering activity, spending patterns, transaction summaries Office Systems: Computers, phones, photocopiers, filing cabinets Project Administration: Project tracking, request intake, completion monitoring Customer Service: Department support, vendor communication, service requests SKILLS Procurement Requisitions Purchase orders Vendor invoices Supplier quotes Vendor onboarding ERP systems Microsoft Excel Pivot tables VLOOKUP Account reconciliation Capital assets Inventory control Spending analysis Customer service PROFESSIONAL AFFILIATIONS Professional support for administrative finance and purchasing colleagues through shared documentation practices and practical problem solving. Collaborative partner for department requestors, vendors, and centralized purchasing teams, keeping communication clear and useful. LANGUAGES English (Native) Spanish (Intermediate) ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. REFERENCES AVAILABLE ON REQUEST
  • File
  • US English
File
Styles Download Buy Log In
Bootstrap
> JP 1 1
PDF Footer and Margins Setup
The margins are applied to the document, and the footer shows up in the preview and the PDF

Footer Font Settings

Are you applying for a specific job
so we can tailor your resume to it? Are you applying for a specific job
so we can tailor your cover letter to it?
Type your details as text to generate a personalized resume Type your details as text to generate a personalized cover letter
Website link found! Ready to create resume from:
Skip this Step
Drag the into the box to verify you're human.
Drop here

My Resumes

Displaying {number_of_files} files (out of {total_of_all_files} total)
Name File Type Last Modified: Description:

Rename File

Filename already exists!

Delete Files

Warning: This action is irreversible. Once you click submit, the files will be permanently deleted.

Heading text
Upload From Computer Upload
Select From Existing
LinkedIn
Drag & Drop files anywhere in this tab, or

Uploaded Files

Delete Name Last Updated Use This File
Select this to use the file for generating your resume and cover letter. Only one source—uploaded file, selected file, or LinkedIn text—can be used.

My Files

Resumes or cover letters you create will appear here. No files available yet.
Delete Name Last Updated Use This File
Select this to use the file for generating your resume and cover letter. Only one source—uploaded file, selected file, or LinkedIn text—can be used.

Add LinkedIn Profile PDF

You can download your LinkedIn profile as a PDF by opening linkedin.com in a web browser, clicking your profile photo, selecting the “More” or “Resources” button, and choosing “Save to PDF.” You can then attach the PDF using the Upload From Computer tab.

Paste Your LinkedIn Profile Text

If you have copied the LinkedIn profile text, paste it below. See how to copy your profile from LinkedIn

Select this to use the LinkedIn profile text for generating your resume and cover letter. Only one source—uploaded file, selected file, or LinkedIn text—can be used.

Try these controls

<
>