Event Operations Supervisor Resume


Walter Hamilton Event Operations Supervisor (804) 555-1846 walter.hamilton@example.com linkedin.com/example/walterhamilton Richmond, VA 23220 STRENGTHS Field Readiness Before opening, checks staging, access, utilities, signage, sanitation, and safety details so crews can act with confidence. Partner Coordination During complex event windows, brings public safety, vendors, facilities, and property partners into clear working plans. Calm Issue Resolution When conditions shift, assesses practical options, protects safety, and gives decision makers concise information for action. Crew Leadership Briefings and visible work direction help technicians and seasonal staff understand priorities, standards, and handoffs. Operational Learning Post event conversations capture what worked and what did not, leading to clearer checklists for future teams. SKILLS Event Operations Event Production Site Planning GIS Mapping Logistics Permitting Licensing Risk Management Emergency Planning Crowd Management Accessibility Procurement Contract Administration Vendor Management Staff Supervision LANGUAGES English Native 40 Spanish Intermediate 20 MY CAREER SUMMARY Event operations supervisor with seven years of progressive experience producing festivals, concerts, races, ceremonies, and community programs. Converts approved concepts into coordinated site plans, staffing schedules, equipment requirements, work orders, safety procedures, traffic controls, emergency responses, and weather contingencies. Leads technicians and seasonal crews through setup, live operations, teardown, and closeout while coordinating public safety agencies, facilities teams, contractors, vendors, property representatives, and community partners. Applies GIS mapping, event planning software, procurement practices, permit coordination, budget monitoring, equipment deployment, and detailed records management. Field judgment supports accessible, orderly, and safe public experiences. Post event reviews turn operational observations into practical improvements that strengthen repeatable delivery and long term program value. EXPERIENCE Event Operations Supervisor Blue Ridge Community Events July 2023 - Present Richmond, VA Leads production for civic festivals, road races, concerts, ceremonies, and community programs. Owns planning through closeout, directing technicians, temporary crews, contractors, vendors, public safety partners, and facilities teams. Maintains operational records, budgets, permits, equipment plans, safety files, and improvement actions. Converted approved civic programs into GIS layouts, staffing plans, equipment schedules, and safety controls. Built readiness checklists covering staging, tents, generators, fencing, sanitation, signage, sound, routes, and access. Directed technicians and temporary crews through briefings, inspections, live operations, breakdown, and quality gates. Coordinated police, fire, facilities, vendors, property representatives, and traffic partners around permits and emergency access. Prepared scopes, specifications, estimates, purchase documents, contractor schedules, service verification, and invoice support. Maintained budgets, equipment records, permits, maps, work orders, safety files, and after action notes. Senior Event Operations Coordinator James River Arts & Recreation Collaborative May 2021 - June 2023 Richmond, VA Coordinated outdoor cultural programs across parks and civic venues, balancing concurrent schedules, deliveries, contractor access, production milestones, and public circulation. Managed vendor performance, equipment readiness, field corrections, and review processes that improved consistency across recurring programs. Coordinated outdoor cultural programs across parks and civic venues with overlapping production schedules. Developed setup sequences, staffing plans, equipment lists, traffic routes, emergency procedures, and weather contingencies. Conducted pre opening site walks, documented deficiencies, and drove corrections for access and infrastructure. Managed tent, staging, power, sanitation, fencing, and audiovisual vendors through delivery verification and closeout. Scheduled equipment movements and maintained condition records, identifying maintenance and replacement needs before peak periods. Facilitated post event reviews, turning field observations into revised checklists and production standards. Event Operations Coordinator Commonwealth Recreation Services September 2019 - April 2021 Henrico, VA Supported recreation programs, races, ceremonies, and public gatherings through detailed production records, mapping, permit coordination, vendor tracking, equipment control, and event day issue resolution. Built foundational experience in public access, emergency routes, procurement support, and operational closeout. Supported recreation programs, races, ceremonies, and gatherings through task schedules and production records. Produced event maps and work orders aligning equipment, vendor windows, staff positions, access, and emergency routes. Coordinated permit documentation with venue representatives, contractors, municipal functions, and public safety contacts. Monitored event day conditions, resolved routine production conflicts, and elevated safety or schedule risks. Tracked purchase documents, contractor deliverables, invoices, and expenditures for complete closeout records. Maintained staging, barricade, signage, tent, and support equipment inventories for deployment and retrieval. PROJECTS Civic Festival Operations Program 2026 Planned integrated layouts, staffing, equipment, traffic controls, permits, safety files, and post event review materials for recurring civic festivals. Community Race Logistics Framework 2024 Built repeatable race logistics covering route access, barricades, emergency paths, vendor schedules, public safety coordination, and closeout records. LEADERSHIP & AWARDS Recognized by program partners for dependable field coordination during high attendance civic events. Selected to lead recurring event reviews that converted operational observations into practical production improvements. Entrusted with technician briefings, crew assignments, site inspections, and live event decisions. EDUCATION Bachelor of Science in Recreation, Parks and Tourism Virginia Commonwealth University GPA: 3.5 2019 Richmond, VA Coursework: Event operations, recreation administration, park planning, public program management CERTIFICATIONS FEMA IS 100.c, Introduction to the Incident Command System 2024 FEMA IS 700.b, National Incident Management System 2024 Valid Virginia Driver's License 2026 TECHNICAL SKILLS Event Planning Software: GIS mapping, event planning software, site layouts Site Operations: Staging, tents, generators, sound systems Safety Management: Emergency procedures, risk assessment, safety checklists Traffic Control: Pedestrian flow, traffic routes, barricades Permits and Licensing: Permits, licenses, operating approvals Procurement Administration: Scopes of work, specifications, estimates Contract Administration: Contractors, deliverables, invoices Workforce Supervision: Technician scheduling, crew briefings, evaluations Equipment Management: Inventory, maintenance, deployment Event Documentation: Maps, work orders, safety files SKILLS Event Operations Event Production Site Planning GIS Mapping Logistics Permitting Licensing Risk Management Emergency Planning Crowd Management Accessibility Procurement Contract Administration Vendor Management Staff Supervision PROFESSIONAL AFFILIATIONS Member, International Festivals and Events Association, supporting peer exchange in event operations. Participant, Virginia recreation and parks professional network, sharing practical program delivery knowledge. LANGUAGES English (Native) Spanish (Intermediate) ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. ADDITIONAL INFORMATION Work Status : Authorized to work in United States. No sponsorship required. REFERENCES AVAILABLE ON REQUEST